The popularity of virtual data rooms is growing by leaps and bounds. And the variety of companies offering virtual data room installation, configuration, and maintenance services is dazzling. The wide range of options on the market is a good thing, but sometimes it makes the process of choosing such a provider quite difficult.
An important factor in choosing a company and its web platform is not only a question of the functionality of the chosen platform but also its cost. What is considered the best price – low, medium, or high? Does the high cost of a virtual room mean a high level of its efficiency? How do choose the best data room among several options with the same cost? So as not to burden your choice with such questions, we suggest you look a little further into the cost of virtual data room providers.
What do virtual data room companies charge for their services?
Most companies in the market offer more than just a single virtual data room purchase. They offer entire packages that include:
- The cost of the virtual data room itself;
- The cost of the installation and implementation services into the corporate system;
- The cost of further upgrades and assistance services.
Some companies may include additional options in the price, such as installing new software and applications to help get the virtual data room up and running more quickly. Also in some data room service providers, technical and customer support is free of charge.
There is also the practice of commercial offers for a specific period, such as a month or a year. These can also be divided into packages, with the customer paying for the full range of services that will be available during the paid period.
As far as the average price of services on the market is concerned, it is difficult to discern any characteristic trend. The digital technology industry offers different options at high, medium, and low prices. Whether or not the quality of a virtual room depends on the cost is not always the case. Some companies offer advantageous packages with a reliable product, while the cost remains attractive to every customer.
What does the cost of virtual data rooms depend on?
According to experts, several factors influence the cost of virtual data room providers. First and foremost is the cost structure of the virtual room, which consists of:
- Costs per page;
- User licenses (i.e. how many users will be able to access it);
- Storage size;
- Fixed fees for services over a period of time.
Depending on the scale and goals of the project, a particular type of cost structure will come first. If only documents need to be moved to the data room, it is better to choose services based on cost per page, if the project involves a large number of users – then it is better to look at fixed fee packages.
When selecting a virtual data room provider, you need to be clear about:
- The purposes for which the functionality of the virtual room will be used;
- The scale and duration of such a project;
- The cost that the company can afford.
Virtual data room technology is changing quite rapidly, which may also affect its cost. But do not forget that many providers are trying to retain their customers, so they often make personal bargains. In addition, the market is quite diverse, so you can always find a better provider.